3 Bookkeeping Organization Systems Every Business Owner Needs

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Do you dread doing your bookkeeping?

Do you feel like you’re starting from scratch every month because you only do your bookkeeping once a month … if that?

It’s ok if you do! We know that bookkeeping isn’t a favorite task for everyone. 

You spend so much time running your business that we know the last thing you want to do is sit down at your desk and try to remember everything that needs to be done. Bookkeeping is one of those business tasks that should be done every day but we all know most business owners don’t. That means that you’re only doing the tasks maybe 12 times a year. That’s not that many times to really remember how to do something efficiently. 

What if you had a simple 3 Step Bookkeeping Organization System?

A 3 step system that not only saves you time but doesn’t leave you frustrated and drained after you’re done.

A system like that does exist and no it does not involve outsourcing your bookkeeping if you’re not ready for that step yet. 

Grab a drink, a pen, a notebook, and let’s get your bookkeeping organized by following these 3 simple organizational systems. 

System 1 – Receipt Organization

There are many different ways you can organize your receipts but the easiest way we have found is to take a picture of the receipt and save it to an album on your phone or computer that is where you store all of your receipts. By doing this you already have a digital copy of your receipts and if your accounting system stores copies of your receipts you’re able to easily load them into the corresponding expense. 

Why is receipt organization important? 

The IRS wants to see receipts. They don’t want to see bank statements or credit card statements. They require actual receipts for an expense. Doing it this way prevents you from losing the receipt,  the receipt from fading over time, and gives you one place to go to repeatedly for your receipts. 

System 2 – Transaction Recording

Recording transaction is where a lot of business owners fall behind but if you sync your bank account to your accounting software you won’t have to manually enter in transactions or manually reconcile your transactions. The system will most likely make suggested matches for you to review and accept. This process will not only save you hours but it will save you from pulling your hair out.

System 3 – Set System Rules

This is one system that is set it and forget it. We all have those monthly expenses that are the same every single month. Canva, Bluehost, Google Drive, Quickbooks Online … all of these expenses are the same amount every month and for the same expense category. 

If you sync up your bank account to your accounting system you can also set up a rule within your system that will automatically categorize the expense once it occurs. This will save you a lot of time from having to go expense by expense selecting the right account.

That’s it.

Those are the 3 simple bookkeeping organization systems that will not only help you save a ton of time but will help maintain more accurate books by taking advantage of the automation functions that are available in almost all bookkeeping programs.

Do you have a favorite simple system that you use and that we didn’t cover? Tell us in the comments!

If you have any questions on how to do any of these systems book a consultation call with and we’ll be able to walk you through any issues you’re having! 

Ready for tax-ready books all year long?

Balanced Ledger offers small business bookkeeping services that help you grow your business profits and flourish.

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